For UC Berkeley’s Privacy Statement, click here. Please note that UC Berkeley is undergoing a thorough policy review in light of the GDPR, so our policy is necessarily provisional, until that review is completed and we can follow its recommendations.
Effective Date: May 25, 2018
The right to be informed covers some of the key transparency requirements of GDPR. It is about providing people with clear and concise information about what we do with their personal data. Articles 13 and 14 of the GDPR specify what individuals have the right to be informed about. This is called “privacy information”.
1. Who we are
We (or “us”) are references to the Garwood Center for Corporate Innovation, Institute for Business Innovation at the Haas School of Business, University of California, Berkeley. For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is the Garwood Center for Corporate Innovation, a center under the Institute for Business Innovation at the Haas School of Business, University of California, Berkeley.
By contacting us, using our Services or visiting our website, which is owned and controlled by us (“our site”), you are accepting and consenting to the practices described in this policy unless you inform us otherwise.
2. What information do we collect?
The Garwood Center for Corporation Innovation collects the following personal data in line with the use purposes explained in a subsequent section:
– Your name and contact details (e.g. email, telephone number, address)
– Date of birth
– Online profile data/usage
– Emergency contact information
– Social media profile information
– Copies of identification documents
– Education and professional information
– Purchasing and payment information
– Registration and participation in conferences, forums, events, programs and activities
– Subscription preferences
– Information about the device(s) you use
– Information about service usage
– Authentication data
– Location information
– Author and peer review information
– Other information you upload or provide to us
3. How do we use your information?
The Garwood Center for Corporate Innovation uses (and, where specified, shares) your personal information for the purposes:
To process transactions. The Garwood Center for Corporate Innovation uses personal information such as name, physical address, telephone number, email address, and company/institution to engage in interactions with you, including contacting you about your registration, sponsorship, membership, invoice, or event participation. We use financial/credit card and payment information to process your registration, invoice, membership, or sponsorship and may need to share some of this information with delivery services, credit card clearing houses, and other third parties to complete the transaction.
To provide support or other services. The Garwood Center for Corporate Innovation may use your personal information to provide you with support or other services that you have ordered or requested. The Garwood Center for Corporate Innovation may also use your personal information to respond directly to your requests for information, including registrations for newsletters, webinars, or other specific requests, or pass your contact information to the appropriate Garwood Center for Corporate Innovation distributor or reseller for further follow-up related to your interests.
To provide information based on your needs and respond to your requests. The Garwood Center for Corporate Innovation may use your personal information to provide you with notices of new programs, activities, projects, conferences, classes and events.
To select content, improve quality, and facilitate use of the websites. The Garwood Center for Corporate Innovation may use your personal information, including the information gathered as a result of site navigation and electronic protocols and cookies (including third-party cookies), to help create and personalize website content, improve website quality, track marketing campaign responsiveness, evaluate page response rates, conduct usability testing, and facilitate your use of the websites (for example, to facilitate navigation and the login process, avoid duplicate data entry, enhance security, keep track of shopping cart additions, and preserve order information between sessions).
To serve personalized advertising to you. We don’t share your information with advertisers without your consent. We allow advertisers to choose the characteristics of users who will see their advertisements, and we may use any of the non-personally-identifiable attributes we have collected to select the appropriate audience for those advertisements. When you click on or otherwise interact with an advertisement, there is a possibility that the advertiser may place a cookie in your browser and that your attributes meet the criteria the advertiser selected.
To assess usage of the Garwood Center for Corporate Innovation’s products and services. The Garwood Center for Corporate Innovation may track your usage of its products and services to determine your level of usage, and those usage statistics may be made available to the Garwood Center for Corporate Innovation’s content licensors and your company/institution.
To communicate with you about a meeting, conference, or event. We may communicate with you about a meeting, conference, activity or event hosted or co-sponsored by the Garwood Center for Corporate Innovation or one of our business associates. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. Information you provide when registering for or participating in a conference managed or co-sponsored by parties, other than or in addition to the Garwood Center for Corporate Innovation may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. The Garwood Center for Corporate Innovation and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events. Please note that the Garwood Center for Corporate Innovation conference, meeting or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.
To consider you for an award. The Garwood Center for Corporate Innovation may use personal information such as your name, education, work history, and volunteer activities to consider you for an award. The Garwood Center for Corporate Innovation may need to share this information with your nominators, references, judges, and others parties involved in evaluating your eligibility.
To include you in Conference Attendee Directories. If you are an active attendees or member of the World Open Innovation Conference, at your request, we may include your information in the Garwood Center for Corporation Innovation’s Attendee Directories. We may also enable private attendee to attendee messaging (and your email address may be shared).
To assist in your participation in activities of the Garwood Center for Corporate Innovation. The Garwood Center for Corporate Innovation will communicate with you, if you are participating in certain activities/programs such as the Berkeley Innovation Forum, CIO Roundtable, World Open Innovation Conference, authoring or reviewing a paper, periodical, article. The Garwood Center for Corporate Innovation may send you information such as newsletters, emails, mailers related to those activities.
To update you on relevant Garwood Center for Corporate Innovation benefits, programs, and opportunities. The Garwood Center for Corporate Innovation may communicate with you regarding relevant benefits, programs, and opportunities available to you, through your registration on of our events.
To engage with third parties. The Garwood Center for Corporate Innovation may share your personal data with third parties in connection with services that these individuals or entities perform for or with the Garwood Center for Corporate Innovation. These third parties are restricted from using this data in any way other than to provide services for the Garwood Center for Corporate Innovation or for the collaboration in which they and the Garwood Center for Corporate Innovation are contractually engaged (for example, hosting a database or engaging in data processing on the Garwood Center for Corporate Innovation’s behalf, or mailing you information that you requested). These third parties are carefully selected by the Garwood Center for Corporate Innovation and obligated to keep your data secure. From time to time, we may also share your information with third parties whom we think might provide content, products, or services of interest to you.
To protect the Garwood Center for Corporate Innovation’s content and services. We may use your information to prevent potentially illegal activities and to enforce our terms and conditions. We also use a variety of technological systems to detect and address anomalous activity and to screen content to prevent abuse, such as spam. These efforts may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users
To get feedback or input from you. In order to deliver products and services of most interest to our customers, from time to time, we may ask members, attendees, sponsors, customers, volunteers, and website visitors to provide us input and feedback (for example through surveys, usability studies, focus groups).
4. The rights available to individuals in respect of the processing
The GDPR provides the following rights for individuals:
- The right to be informed:
- See above on the right to be informed about the collection and use of your personal data.
- The right of access
- You have the right to access your personal data. A copy of the information can be accessed free of charge. However, we can charge a “reasonable fee” (based on the administrative cost of providing the information) when a request is manifestly unfounded or excessive, particularly if it is repetitive. Information will be provided without delay and at the latest within one month of receipt. The Garwood Center for Corporate Innovation will be able to extend the period of compliance by a further two months where requests are complex or numerous. If this is the case, we will inform you within one month of the receipt of the request and explain why the extension is necessary.
- The right to rectification
- You can make a request for rectification in writing or by emailing us at: email@example.com and we will respond to this request within one month of receipt.
- The right to erasure
- Also known as “the right to be forgotten”. You can make a request for erasure in writing or emailing us at: firstname.lastname@example.org and we will respond to this request within one month of receipt.
- The right to restrict processing
- You can make a request for restriction in writing or emailing us at: email@example.com and we will respond to this request within one month of receipt.
- The right to data portability
- You can request to obtain and reuse your personal data for your own purposes across different services. This can be done in writing or emailing us at: firstname.lastname@example.org and we will respond to this request within one month of receipt.
- The right to object
- You have the right to object to the processing based on legitimate interests. You can inform us in writing or emailing us at: email@example.com and we will respond to this request within one month of receipt.
5. The right to lodge a complaint
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority if consider that the processing of personal data relating to you infringes GDPR. You can do so by contacting the Information Commissioner’s Office (ICO).
6. How do we protect your information?
In order to fulfill the intended processing purposes described above, your Personal Data will be transferred outside of the European Economic Area (EEA), specifically to the United States, which does not protect Personal Data in the same way that it is protected in the EEA. The University of California will undertake appropriate measures to ensure adequate protection of Personal Data, including utilizing appropriate physical and technical safeguards to protect Personal Data, as well as the execution of standard contractual clauses approved by the European Commission or a supervisory authority under GDPR, or obtaining your consent, where appropriate.
A cookie is a small text file that is downloaded onto “terminal equipment” (e.g: a computer or smartphone) when the user accesses a website. It allows the website to recognize that user’s device and store some information about the user’s preferences or past actions. When cookies can identify an individual via their device, it is considered personal data. This includes cookies for analytics, advertising and functional services, such as survey and chat tools.
Implied consent is no longer sufficient. Consent must be given through a clear affirmative action.
“By using this site, you accept cookies” messages are also not sufficient for the same reasons. If there is no genuine and free choice, then there is no valid consent. We make it possible to both accept or reject cookies. This means:
It must be as easy to withdraw consent as it is to give it. If we want to tell people to block cookies if you don’t give your consent, we must make them accept cookies first.
We may use “session” cookies on the website. We will use the session cookies to: keep track of your user navigation. Session cookies are deleted from your computer when you close your browser.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. Blocking all cookies will, however, have a negative impact upon the usability of many websites.
9. Contacting Us
If you have any questions or concerns about Garwood Center for Corporate Innovation’s use of your personal information, please email: firstname.lastname@example.org or write to: Garwood Center for Corporate Innovation, F402 Haas School of Business, #1930, University of California, Berkeley, Berkeley, CA 94720-1930.